Office Manager/Team Administrator

Office Manager/Team Administrator required for Mayfair based Private Equity firm.

My client are a successful Private Equity Firm primarily based in London with offices in Paris and Madrid, specialising in real estate investment. They are currently recruiting an Office Manager/Team Administrator to cover a six month contractstarting the 20th August 2018. The successful candidate will act as the Team Administrator for a small but busy team, as well as Office Manager overseeing the daily operation of the office by organising and supervising all administrative activities that facilitate the smooth running of the office.

The main duties of the role will include, but are not limited to:

  • Answering and screening all incoming telephone calls
  • Meeting and greeting visitors Interface with third-party service providers and maintaining accounts
  • Managing and maintaining meetingroom diaries
  • Managing travel arrangements for the team
  • Managing all invoices and accounts payable for the office
  • Managing invoice inbox, arranging approval and payment of invoices
  • Maintain personnel files and oversee hiring needs
  • Perform all office admin duties as and when necessary for the team
  • Maintaining office efficiency by planning and implementing office systems, layouts and equipment procurement
  • Maintaining the condition of the office and arranging necessary repairs
  • Serve as the "go to" person for office enquiries and conflict
  • Maintain the filing systems

The ideal candidate will have a background in administrative roles, strong interpersonal skills, proven ability to work within a team-oriented environment as well as good knowledge of Microsoft Office.

Salary up to £30,000 pro rata.

Please note: This is a six month contract starting 20th August.

If you think this sounds like the job for you, please send your CV. We look forward to hearing from you.

Due to a high volume of candidates we regret to say that only those successful will be contacted.

Kosmos Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers.

Added on 24 July 2018